Extract data from vehicle inspection reports
Unstract reads driver vehicle inspection reports and inspection checklists, from a phone photo taken in the cab to a greasy shop copy, and sends every ticked item, defect note and mechanic sign-off to your fleet maintenance system or ERP.
tire swapped bay 3, lamp replaced - LO
WHITE: SAFETY FILE · YELLOW: DRIVER · PINK: SHOP
{ "report_no": "BWH-DVIR-40927", "carrier": "Brasswood Hauling", "inspection_date": "02 NOV 2026", "inspection_type": "PRE-TRIP", "driver": "D. Marchetti", "tractor_no": "T-1147", "trailer_no": "TR-5530", "odometer": "418,265", "defects_found": "LF steer tire tread low", "mechanic": "L. Ostrowski"}
Trusted by logistics and supply chain teams around the globe
Inspections come in from the cab, the yard and the shop floor
Drivers fill in a report before and after every trip, and shops and dealers keep their own checklists. Few of them reach the office clean.
Photographed on the dashboard before sunrise, then texted to dispatch
Every carrier, shop and dealer prints its own checklist layout
A tick changed to defect, with the reason scrawled in the margin
A driver's week of daily reports scanned as one file at the terminal
App exports and paper lift inspections land in the same folder
Safety staff read driver reports by hand days after the trip, so a brake or tire defect written on Monday can still be on the road on Thursday and turn up first in a roadside inspection.
Unstract reads each inspection report as it arrives, pulls the vehicle, checklist results, defect notes and signatures, flags any defect not yet signed off, and opens the repair in your fleet maintenance system or ERP.
Read, extract and repair from every inspection report
LLMWhisperer reads the page, Document Studio pulls the fields and Flow routes each defect to the shop. Each works on its own, and together they take a report from the driver's phone to a closed work order.
Parse vehicle inspection reports with every tick kept in its row
A vehicle inspection report is mostly checkboxes, and a tick means nothing once it drifts away from its row. LLMWhisperer keeps the layout, so the mark beside TIRES stays under DEFECT, the empty box beside BRAKES stays empty, and the driver's note about the steer tire stays in the remarks box. Phone photos taken in a dark cab, carbon copies and greasy shop sheets read the same way.
That makes it vehicle inspection checklist OCR you can hand to your own LLM, or the first step of a DVIR data extraction workflow.
Learn more about LLMWhispererTurn each vehicle inspection report into one defect record
Name the fields your safety and maintenance teams work from, and Document Studio returns one JSON schema for every inspection form: vehicle and trailer, driver, date, odometer, a result per checklist item, defect remarks and who certified the repair. A pre-trip DVIR, a shop's lift inspection and a dealer's pre-purchase checklist come back in that same shape. A defect with no repair sign-off, or an odometer lower than the last report, arrives flagged with the reason.
Your maintenance system can call it as an API, an ETL pipeline can sweep the terminal's scan folder each night, or Flow can run it as one step of defect handling.
Learn more about Document StudioRoute inspection defects from the driver's report to the repair bay
Describe in plain English what your safety office does with a driver's vehicle inspection report, and Flow's agents build the workflow from that description. Reports from the inspection app, photos texted to dispatch and paper copies dropped at the terminal are read, every checklist item is checked, and each defect becomes a work order in your fleet maintenance system or ERP against the right tractor or trailer. You approve the workflow once, and every report runs through it the same way.
Choose where a person steps in: a brake or coupling defect, a report with no driver signature, a defect marked corrected with no mechanic's name. Those reports wait for a safety manager with the page open beside the flag; reports with every item OK file on their own.
Learn more about FlowExtract your inspection reports today. Route the defects later.
Start for free to parse and extract your own DVIRs and inspection checklists now. Routing defects to the shop and closing them out starts with a consultation.
Driver inspection reports, shop checklists and dealer inspections
Documents
- Driver vehicle inspection reports (DVIR)
- Pre-trip inspection reports
- Post-trip inspection reports
- Company vehicle inspection checklists
- Auto lift inspections
- Pre-purchase car inspection checklists
- Annual vehicle inspection reports
- Trailer inspection checklists
- Roadside inspection reports
- Repair orders
- Maintenance work orders
- Tire inspection sheets
- Reefer unit inspection checklists
- Any other inspection checklist layout
Fields captured
Built for the people who keep trucks fit to run
Every defect a driver writes up becomes a work order against the right unit on the day, so a tractor with a known tire problem is not dispatched again.
Reports with an open defect or a missing signature are caught as they are filed, and each unit's inspection history is ready when an auditor or roadside officer asks for it.
Lift inspections and repair sign-offs are recorded against the unit as the mechanic signs, so the shop can show what was fixed and when.
Pre-purchase checklists from every inspector are read into one record per vehicle, so pricing and reconditioning start from the same facts.
Defects in the shop the same day, reports filed without retyping
Driver records and safety history kept private
An inspection report carries driver names and signatures, vehicle and trailer numbers, and the safety record an auditor will ask for. A leaked file exposes your drivers, and an edited one can hide a defect that was never repaired.
- Inspection reports and photos are encrypted in transit and at rest.
- Driver reports and shop checklists are never used to train any model.
- Access by role, terminal and unit, with every edited checklist item and released defect logged against the report number.
- You set retention: inspection reports are kept for the period your safety rules require and deleted after it.
- Fleets that must keep driver and safety records on their own servers can run Unstract self-hosted.
What fleets, shops and dealers ask about inspection reports
Unstract splits the job across three products. LLMWhisperer reads the report with its checkboxes and handwriting in place, Document Studio returns the vehicle, driver, checklist results and defects as JSON, and Flow sends each defect to the shop. Upload a photographed or scanned report to try the extraction for free.
Look for an API that reads phone photos as well as clean scans, keeps each tick with its checklist item and reports a defect remark as its own field. Document Studio deploys your inspection report schema as an API endpoint: post the image, get the record back as JSON.
Document Studio's API returns the report as JSON your fleet maintenance system or ERP can take directly, or an ETL pipeline can write it to a database such as Postgres or Snowflake. Flow adds the step of opening a work order when a defect comes through.
Not in the sense of a device or a tool that inspects the truck. Your drivers and mechanics still do the inspection. Unstract reads the report they fill in, whether it arrives as a phone photo, a scan or an app export, and turns it into data your team can act on.
Inspection report data extraction keeps the driver's handwriting where it was written, so "LF steer tire tread low" stays in the remarks box and the DEFECT tick stays beside TIRES. A word the extraction cannot read with certainty comes back flagged, not guessed.
Yes. Pre-purchase car inspection checklists, auto lift inspections and company vehicle checklists use the same approach as a DVIR. Each layout maps to your schema with no template per form, so a dealer's 120-point checklist and a carrier's one-page report both come back as fields.
The defect is captured as its own field and the report is held for a safety manager, who sees the remark beside the page. Flow opens a work order for that unit in your fleet maintenance system or ERP, and the unit stays flagged until a mechanic's sign-off is read from the repair.
Yes. Each signature box is reported as signed or blank, along with the printed name beside it. A defect marked corrected with no mechanic's signature, or a report the driver never signed, is held for review instead of filed.
Unstract is SOC 2, ISO 27001, GDPR and HIPAA compliant. Reports are encrypted, never used for training and deleted on the schedule you set. Fleets that keep driver records in house can self-host, and the Trust Center lists every control.
In a consultation we map your inspection forms, the defects that should stop a unit and your maintenance system, and most fleets run live reports within days. To test the extraction first, start for free and upload one driver's inspection report.
Bring a week of driver inspection reports to the consultation
Pre-trip and post-trip reports, shop checklists and lift inspections, phone photos and smudged carbon copies included. Each one is read on screen, its defects pulled out and its signatures checked while you watch.