Automate supplier certificate review
Unstract reads every certificate that arrives with a lot, checks each result against your specification and the receipt, and records it in your QMS or ERP, holding any exception for a quality engineer.
Trusted by manufacturing and quality teams around the globe
Certificates arrive with the lot, not in the QMS
The specification and the purchase order already sit in your QMS or ERP. The certificate arrives as a PDF attachment or a sheet in the shipping box, and someone at receiving types every result in while the lot waits in quarantine.
Test results keyed by hand while production waits for the lot
A certificate scanned at the dock, with a stamp over one result
A result over the spec limit, marked PASS by the supplier
A certificate sent to a buyer, forwarded to quality days later
The same certificate number filed a second time
Each of these has to be read, compared with the spec limits and matched to the receipt before quality can decide on the lot.
Unstract reads each certificate as it arrives, checks every result against your specification and the lot against the receipt, and records it in your QMS or ERP. A quality engineer sees only the lots that fail a check.
From the supplier's certificate to your QMS or ERP, without the keying
Five steps, run on their own for every lot. Parsing by LLMWhisperer, extraction by Document Studio, the whole run by Flow.
Pick up supplier certificates wherever they land
Certificates of analysis, certificates of conformance and mill test reports come in with each lot. Suppliers email them, upload them to a portal or pack them in the box, and receiving scans the paper copy. Each one is picked up where it arrives and tied to its supplier, its purchase order and its goods receipt, one record per lot.
No certificate sits in a buyer's inbox while the lot waits in quarantine.
Read every certificate, then pull each test and its result
LLMWhisperer reads each certificate as text with its layout kept, so a results table on a skewed scan or a mill test report with heat numbers in the margin comes out as cleanly as a PDF. Document Studio then extracts the fields you defined: supplier, part or material, lot or heat number, each test with its result, unit and method, and the signature and date.
The same field definitions run on every supplier's format, so a new layout returns the same record.
Check each result against the spec before anyone touches the lot
Every result is compared with the specification limits for that part or material, the lot number with the goods receipt, and the certificate date with the shipment. The supplier's approval status is checked too. A certificate that passes keeps moving. One that fails stops in a review screen with the result, the spec limit and the receipt side by side.
The supplier's own PASS column doesn't decide anything. Each result is checked against your limit.
Mark clean lots ready and hold every exception for QA
A lot whose certificate passes every check is marked ready to release, or released under the rules QA sets. An out-of-spec result, a missing test, a lot number that doesn't match the receipt or an unsigned certificate holds the lot for a quality engineer, with the reason attached.
Unstract checks the paperwork and does not test material. QA decides on every held lot.
Record each certificate where quality already works
The results and the certificate go to your QMS or ERP lot record: a QMS such as MasterControl or ETQ Reliance, an ERP such as NetSuite or SAP S/4HANA, or the system you run. Each decision a quality engineer made is recorded against the lot.
Every lot adds to a supplier history you can audit, and nobody keys a result twice.
See it run on a month of your supplier certificates.
Bring the certificates from one receiving dock, scans included, with the specs they should meet. You see each result checked and each held lot with its reason.
Everything that arrives with a supplier lot
Documents
- Certificates of analysis
- Certificates of conformance
- Mill test reports
- Product specifications
- Safety data sheets
- Non-conformance reports
- Purchase orders
- Goods receipts
- Packing lists
- Specs, receipts and supplier records from your QMS or ERP
Fields captured
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Cloud storage like S3, Google Drive, Dropbox and Box. Databases and warehouses like Snowflake, BigQuery, Postgres and SQL Server. Accounting, ERP and CRM systems like QuickBooks, Xero, SAP, NetSuite, Salesforce and HubSpot. Project trackers like Jira, Asana, ClickUp and Linear. And anything with an API.
Live on one supplier group first
No developers on your side and no cutover day. The run is built on your own certificates and specs and proven on one group of suppliers before it covers the rest.
Book a consultation
We go through a month of your certificates together: which suppliers send them, in what formats, and what quality checks before a lot leaves quarantine.
Built on your documents
The fields, the checks against your spec limits and receipts, and the connection to your QMS or ERP are set up on your own certificates, not samples.
Pilot on one supplier group, then roll out
One supplier group runs live within days. When the results hold, the other suppliers follow, and the hold rules carry over.
Built for the teams that sign off incoming material
Incoming inspection that starts from a checked certificate, with only the out-of-spec lots waiting on a decision.
Supplier compliance management with every result on file, so a supplier whose results drift toward a limit shows up before a lot fails.
Lots that clear receiving the day they arrive, and a clear reason when a supplier's lot is held.
A certificate, a check and a decision recorded against every lot, ready for a customer audit or a regulator.
Certificates checked on arrival, exceptions held for QA
Safe to run your supplier certificates and specs through
Certificates and specifications carry your formulations, spec limits, supplier names and prices, and a forged or reused certificate is how a bad lot reaches the line.
- Encrypted in transit and at rest.
- Certificates and specifications are never used to train models.
- Access by role, site and supplier, with every review and hold decision recorded against the lot.
- Retention you set: certificates are kept as long as your quality records require, and deleted on the schedule you choose.
- Self-hosted deployment for manufacturers whose controls keep supplier and formulation data inside their own environment.
What quality managers ask before they start
Send the certificates to Unstract as they arrive, from a supplier email, a portal or a receiving scan. LLMWhisperer reads each one with its layout kept, and Document Studio extracts the supplier, lot or heat number, every test with its result, unit and method, and the signature and date. Nobody types a result.
Yes. Document Studio extracts fields by what they mean, not where they sit, so a supplier's own layout, a mill test report with chemistry in a grid or a one-page conformance statement returns the same record. Every value carries a confidence score, and a low-confidence read stops for a person.
Certificates of analysis, certificates of conformance and mill test reports, scanned or PDF, along with product specifications, safety data sheets, non-conformance reports, purchase orders, goods receipts and packing lists. Specs, receipts and supplier records come from your QMS or ERP.
It covers the certificate side of supplier compliance management software: every certificate read, checked against your spec and the receipt, and recorded with the decision. Supplier approvals, audits and corrective actions stay in your QMS, and Unstract sends results there.
Most CoA document management software files the certificate and leaves the reading to a person. Unstract reads every result, compares it with your limit and holds the lot when one fails. The certificate and its results still land in the system you use, as part of the lot record.
Only under the rules QA sets. A lot whose certificate passes every check is marked ready to release, or released where QA allows it. Every exception holds the lot for a quality engineer, and Unstract never tests material: it checks the paperwork against your spec.
The lot stops in a review screen that shows the result, the page it was read from and the spec limit it was checked against, side by side. A quality engineer requests a retest, accepts the lot or rejects it, the decision is recorded against the lot, and every other lot keeps moving.
To your QMS or ERP lot record: a QMS such as MasterControl or ETQ Reliance, an ERP such as NetSuite or SAP S/4HANA, or the system you run. Flow writes the results as part of the run, so nothing is downloaded and keyed again.
Unstract is SOC 2, ISO 27001, GDPR and HIPAA compliant. Certificates and specifications are encrypted in transit and at rest, never used to train models, and kept only as long as you choose. Plants that keep supplier data on their own network can self-host Unstract; see the Trust Center.
Bring a month of supplier certificates to the consultation
The certificates from one receiving dock, the scanned ones too, with the specs they should meet. You see each lot checked, and the held ones with their reasons.